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Shipment
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Contents
1. Aims and Requirements
2. Teaching tasks
3. Useful sentences & Homework
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Aims and Requirements
• In this chapter, students are required to grasp as
follows:
• 1. Know some basic knowledge about shipment
• 2. Know how to talk about shipment orally and
discuss matter regarding shipment by letter
• some negotiation strategies.
• some words, expressions and typical
sentences on this topic.
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Teaching tasks
• Task 1. Learn some basic knowledge about
shipment
• Task 2 Learn some dialogues and letters about
shipment
• Task 3 Learn some negotiation strategies.
• Task 4 Useful words, expressions and sentences
• Task 5 Practice
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Task 1. Learn some basic knowledge
about shipment
• Shipment of a contract is most important covering
the following contents:
• Mode of transportation 运输方式
• Time of Shipment 装运时间
• Place of shipment and place of destination 装运
地和目的地
• Partial shipment and transshipment 零运和转船
• Shipping advice 装运通知
• Shipping documents 装运单据
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• Mode of Transportation 运输方式
• There are many modes of transportation in
international trade. For example, ocean
transportation, road transportation, railway
transportation, air transportation, combined
transportation, parcel post transportation, pipe-
line transportation, inland water transportation
and land bridge transportation. Among of which,
ocean transportation is the most important mode
at present.
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Task 2 Learn some letters about
shipment
• Mode of Transportation
• Dear Mr. Zhang,
• On reference to our order for Chinese fresh
garlic, we wish to remind you of refrigerated container
transportation. Temperature is too high during July and
August. We are afraid of a quality problem if we use
ordinary container. Furthermore, the package of cartons
should have some holes for air through.
• Wish you quick the steps for our contract to catch a rich
selling season.
• Waiting for your quick response
• . Lee
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Writing skills
• Commodity related
• Shipment requirement
• Reasons for requirement
• Waiting for confirmation
• Contact information
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Specimen Letter
Date of Delivery
• Dear Zhang,
• How are you today? Fresh garlic in our market is in a best
selling season now. Could you deliver the goods before
July the 20th? Punctual shipment is of utmost importance.
Please prepare the goods as soon as possible for an early
shipment.
• We are informed by the shipping company that .
“Victory” is due to sail from Qingdao to Pusan on or about
July 20th. If possible please try your best to ship by that
steamer. We will open a confirmed irrevocable L/C and we
will make a regular order with larger quantities if we have
our first successful cooperation.
• Lee
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Writing skills
• Urgent need for the products
• Clear date of shipment
• Reason for quick shipment
• Appoint vessels
• Attractive points to the seller
• Waiting for confirmation
• Contact information
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Specimen Letter
Hoping to Allow Partial Shipment
• Dear Mr. Sang Lee,
• On reference to your ordered 500MT fresh garlic with
shipment requirement before July 20th, we think it is difficult
for us to prepare the whole goods in so early time. We
suggest partial shipment 250MT on July 15th and 250MT
on Early August respectively.
• Your acceptance and cooperation is highly appreciated.
• Best Regards
• Starter ZhangAQ Garlic and Ginger Plaza
• E-mail: zqt51@
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Writing skills
• Commodity information
• Reasons for partial
shipment
• Suggestions
• Thanks and wishes
• Waiting for confirmation
• Contact information
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Task 3 Learn some negotiation
strategies.
• Work Procedure of Export Sea Transportation Based
on CIF and CFR
• 1. Check the shipment terms in a contract
• 2. Goods preparation and inspection
application
• 3. Booking space
• 4. Insurance
• 5. The cargo collected to the port
• 6. Custom declaration
• 7. Loading Work
• 8. Replace the B/L
• 9. Documentation and exchange settlement
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Task 4 Useful words, expressions and
sentences
• Words and expressions
• Bill of Lading (B/L); 提单
• Commercial Invoice; 商业发票
• Certificate of Quality; 质量证
• Certificate of Quantity; 重量证
• Insurance Policy; 保险单
• Certificate of Origin; 产地证
• Packing List; 包装单
• Shipping Advice; 装运通知单
• YAS: Yard Surcharges 码头附加费;
• EPS: Equipment Position Surcharges 设备位置附加费;
• DDC: Destination Delivery Charges 目的港交货费;
• PSS: Peak Season Surcharge 旺季附加费;
• PCS: Port Congestion Surcharge 港口拥挤附加费;
• DOC: Document Charges 文件费
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• Sentences
• Please ship the above-mentioned goods per . “Dongfeng” by
10 May.
• In order to eliminate possible future troubles, we would like to
make clear in advance our shipping requirement as follows:
• We shall appreciate it if you will effect shipment as soon as
possible, thus enabling our buyers to catch the brisk demand at
the start of the season.
• We trust you will see to it that the order is shipped within the
stipulated time, as any delay would cause us no little
inconvenience.
• The cargo was shipped from . on the Steamer “Yangtse”, John
Hopkins, Captain, as per documents attached.
• Tankers are usually oil carriers, and are like bulk carriers which
transport bulk consignments such as grain, wheat and ores.
• Lighters are used for taking goods from a port out to a ship, or
vice versa.
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Task 5 Practice
• Oral Practice. Make a dialogue according to
the following situations and requirements
• You are exporting Chinese garlic in July. The
buyer asks for a refrigerated container shipment.
Now you are getting some information from a
shipping company. Make a dialogue to talk about
container service.
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• Writing practice: Write a letter according to
the following requirements
• 为了满足客户要求，尽早安排货物装运是很重
要的。买方建议使用Cosco公司的货轮，主要因为
该公司可提供来往于中国与德国之间的最短时间的
货轮。买方订单第897号由“Flying Dragon”货轮
装运，该轮于2007年8月20日由汉堡起航，2007
年9月30日抵达厦门。
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•The End
•Thank you!
